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Productivity

Notes, meetings and daily work. 19 tools checked. Lists are never ranked: the order is A to Z, lowest starting price, or free plan first, whichever you pick.

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AirtableFreemium
Builds apps and databases for team workflows. Plans include monthly AI credits per user.
From $20/mo billed yearly (Team) Free plan
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AsanaFreemium
Work and project management platform with lists, boards, timelines, goals and AI Teammates.
From $13.49/mo (Starter) Free plan
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ClickUpFreemium
Work management platform for tasks, docs and goals, with ClickUp Brain AI add-ons. The Free Forever plan has unlimited tasks.
From $12/mo billed yearly (Core) Free plan
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Fireflies.aiFreemium
Joins your online meetings to record, transcribe and summarise them, with search across past calls. Plans are priced per seat and limited by storage and AI credits.
From $18/mo (Pro) Free plan
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MemFreemium
AI note-taking and personal assistant that captures notes, meetings and voice, tracks tasks and projects, and runs scheduled routines.
From $9/mo (Plus) Free plan
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Microsoft CopilotFreemium
Microsoft's AI assistant, free in the Copilot app and built into Word, Excel, PowerPoint and Outlook on Microsoft 365 plans. Paid plans raise the usage limits and add Office apps and cloud storage.
From $9.99/mo (Microsoft 365 Personal) Free plan
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MotionPaid
AI planner that schedules tasks and meetings on your calendar, with AI chat and integrations. Plans give monthly AI credits per seat.
From $29/mo (Pro AI) No free plan
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NotebookLMFreemium
Google's research and notes tool. You upload documents, notes or links, then ask questions, get summaries and make audio or video overviews based only on those sources.
From $4.99/mo (Google AI Plus) Free plan
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NotionFreemium
Workspace for notes, docs, wikis and projects, with Notion AI and agents on paid plans. Plans are priced per member.
From $10/mo billed yearly (Plus) Free plan
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Notion AIFreemium
Notion's built-in AI (agents, meeting notes, search and writing help), included in the Business and Enterprise workspace plans.
From $20/mo billed yearly (Business) Free plan
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Otter.aiFreemium
Records and transcribes meetings and lectures, then produces summaries and action items you can search later. Free tier is limited by transcription minutes.
From $8.33/mo billed yearly (Pro) Free plan: 300 transcription minutes per month
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RaycastFreemium
Keyboard launcher for Mac, Windows and iOS with clipboard history, snippets, window management and optional AI.
From $10/mo (Pro) Free plan
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ReclaimFreemium
AI calendar assistant that plans tasks, habits and meetings around your schedule. A free Lite plan is available.
From $12/mo (Starter) Free plan
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ShortwaveFreemium
AI-first email client for Gmail and Google Workspace with AI search, summaries and drafting.
From $30/mo (Business) Free plan
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SunsamaPaid
A daily planner that pulls tasks from your other apps into one calendar-based plan for the day. It guides you to plan, time-box and shut down the workday.
From $22/mo (Pro) No free plan
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SuperlistFreemium
Task and notes app with lists, sublists, reminders, AI meeting notes and voice task input, from the team behind Wunderlist.
From $6/mo (Basic) Free plan
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TanaFreemium
A meeting workspace where AI agents join your calls, capture what was decided and update your work afterwards. You can bring your own agent such as Claude or ChatGPT.
From $19/mo (Pro) Free plan
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TaskadeFreemium
Workspace for tasks, notes and AI agents, with AI apps you can build and share. Plans differ by users and monthly AI credits.
From $6/mo billed yearly (Starter) Free plan
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TodoistFreemium
Task manager and to-do app with projects, reminders, filters and AI task capture.
From $7/mo (Pro) Free plan
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